Advising Resources

Thank you for your help in supporting UCSC students pursuing study abroad. Your expertise as campus advisors helps ensure that all UCSC students are aware of the opportunity to graduate with international and intercultural experience, and furthermore, that their off-campus academic program will be a successful one. We appreciate all that you do to advocate for study abroad and foster the importance of international and intercultural education at UCSC. We hope these resources will further assist your efforts and support your interactions with students as they consider their study abroad options. 

  1. Types of Study Abroad Programs
  2. Academics
  3. Financial Aid
  4. Advising Resources
  5. Department Survey 
  6. Study Abroad Materials Request
  7. Academic Integration
  8. Data Request

Types of Study Abroad Programs

UCSC Faculty-Led programs are built by UCSC Study Abroad in collaboration with UCSC faculty. They give students the opportunity to study abroad during Summer Session while receiving UCSC credit. These short but intense programs are structured in such a way that students have the opportunity to take advantage of the program's location both inside and outside the classroom. 

Program Snapshot:

  • Students take UCSC courses abroad and receive UCSC credit (between 5-10 units)
  • Courses can offer both Major and GE credit
  • Program length ranges from 3 to 5 weeks
  • Open to UCSC, other UC, and non-UC students
  • Programs fill on a first-come, first-serve basis
  • Student cohort typestyle
  • Students gain close working relationships with faculty
  • Financial aid applies, and scholarships are available
  • Programs include accommodation, some meals, excursions, international health insurance, pre-departure, and onsite support

UCSC Exchanges are a department or campus-based study abroad programs. Students will earn UC credit while paying UC Santa Cruz tuition and fees, and living expenses abroad. For department-based programs, department faculty identify courses taught in English at partner institutions and their course equivalencies at UC Santa Cruz. 

Program Snapshot:

  • Students receive both UC credit for global exchanges and domestic exchanges, however, for domestic exchanges, students do not yet receive grade points toward their UC GPA and transfer credit for domestic exchanges
  • Courses can be taken toward major, minor or GE requirements. Department exchanges offer pre-articulated courses for students to meet upper-division major requirements
  • Exchanges may be for one, two, or three academic quarters. As exchanges run on the semester system, Fall quarter aligns with most Fall semesters however during a Spring semester students are gone for both Winter and Spring quarters
  • Programs fill on a first-come, first-serve basis
  • Students pay UCSC tuition and living expenses at the host institution location
  • Financial aid applies
  • Only open to juniors and seniors

UC Education Abroad Program (UCEAP) is the University of California's official study abroad program that allows students at all ten UC campuses to study abroad as sophomores, juniors, seniors, or graduate students. There are UCEAP program options available for most majors, and students can petition UCEAP courses to count toward major, minor, or GE requirements. UCEAP offers several program types including immersion, language and culture, discipline-specific, internship, and UC Study Centers.

Program Snapshot:

  • Students receive UC credit 
  • Students can study on programs during summer, quarter, semester, or year
  • Programs offered in over 40 countries with more than 400 program options
  • Students earn between 6-16 units for summer, 12-15 units for a quarter,  21-30 quarter units per semester, and up to 48 units for a year
  • Most programs offer courses in English
  • Beginning to advanced language classes offered
  • Semester programs offer full immersion into regular university courses taught in the language of the host country
  • Some programs begin with a required intensive language program (ILP) to help students prepare before host university courses begin
  • Financial aid applies, and scholarships are available

Other UC Programs are usually faculty-led programs offered by other UCs during the summer. Some UCs offer quarter abroad programs.

Program Snapshot:

  • Students receive UC credit
  • Students can petition to have courses meet major, minor, or GE requirements
  • Some UCs offer domestic programs within the United States 
  • Financial aid applies, and some scholarships available through respective UC Study Abroad office

Non-UC Programs are study abroad programs not managed or hosted by the University of California. Non-UC study abroad programs can be a good option for students who are not able to find a UC program that meets their academic, professional, or personal goals.  

Program Snapshot:

  • Students may receive transfer credit as long as their program issues a transcript from an accredited university and is approved by the Office of Admissions
  • Financial aid is not currently available for these programs, but many scholarship opportunities available
  • Transfer students interested in these programs should make sure that they have not reached the maximum number of transfer units (70 semester or 105 quarter units)
  • Program locations offered all around the world. Many times, in places in which UC does not offer programs
  • Students can study abroad for a summer, quarter, semester, or year
  • Students can participate in various program types including language and culture, host university immersion, discipline-specific, internships, research, service-learning, or volunteer work

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Below you will find types of academic credit for each study abroad program option:

1. Students on a Faculty-Led program earn UCSC credit. Courses offered to satisfy major, minor, or GE requirements in the same way they would if taught on campus.

2. There are two types of UCSC Exchange programs, Global Exchanges, and Domestic Exchanges. On Global Exchanges, students receive UC credit, meaning all courses, grades, and units will automatically be added to a student’s UC transcript. On Domestic Exchanges, students receive UC credit and classes taken away are reflected on their UC transcript, however, students do not receive grade points toward their UC GPA. For campus-based exchanges (exchanges in which students can take courses in a variety of disciplines at the host institution) a student must petition for courses to be approved for major/minor requirements with their major or minor advisor. To have courses fulfill GE requirements, students can request pre-approval by completing a proposed program evaluation through the Office of Admissions. We strongly recommended that students request pre-approval rather than assume their UCSC Exchange Program courses will count toward GEs. After their UCSC Exchange Program courses have been added to their transcript, they can submit a review of transfer credit online to request their pre-approved GE be applied to their UCSC Exchange Program course. For department-based exchanges, many courses have already been pre-approved for certain major requirements by the major. 

3. All courses taken on UCEAP are guaranteed UC credit, not transfer credit. To see what courses UC students have taken in the past for each program, students can visit the UCEAP Course Catalog. In order to have courses count toward major or minor requirements, students must petition to their major or minor department. The UCSC Campus Credit database is a resource to see what UCEAP courses have been approved in the past for major, minor, elective, or GE credit. To have courses fulfill GE requirements, students can request pre-approval by completing a proposed program evaluation through the Office of Admissions. Once UCEAP courses have been posted to their transcript, students can submit a review of transfer credit online to request their pre-approved GE be applied to their UCEAP course. Typically, UCEAP grades can take up to 4 months after the program end date to post to a student’s transcript. 

4. Students studying abroad on an Other UC Study Abroad program receive UC credit. Similar to UCSC exchanges and UCEAP, students must petition to have courses count towards major, minor, or GE requirements with their major or minor advisor or through the Office of Admissions.

5. Students studying on a Non-UC Study Abroad program receive transfer credit. However, to earn transfer credit from a Non-UC Study Abroad program, students must have an official transcript from their program sent to the Office of Admissions.  Upon receipt of their official transcript, the Office of Admissions will award transfer credit for courses deemed UC-transferable. Transfer courses do not affect students’ cumulative UCSC GPA.  Once their courses are transferred in and added to their UC transcript, students can speak with their major/minor advisors about how those courses may be counted toward major/minor requirements. Students must submit a review of transfer credit to the Office of Admissions for GE credit.

UCSC Study Abroad advises students to work closely with all academic advisors throughout the study abroad process:

  • BEFORE going abroad, we require students to get approval by their department and college advisor to participate in a UCSC Exchange or UCEAP program. During this process, students are encouraged to discuss their proposed course plan abroad in order to see how courses might satisfy requirements.
  • DURING their program, we encourage students to reach out to their major or minor advisor if they register for a course not previously discussed with the advisor in order to see if that course may meet major or minor requirements.
  • AFTER their program, we advise students to meet with their major/minor advisor to formalize their credits. We encourage students to keep copies of all syllabi, coursework, tests, papers, notes, and other course information for their department to review.

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Financial Aid

Students can receive financial aid for all UC programs, however, summer aid is limited to the student’s leftover aid from Fall, Winter, and Spring and depends upon unit enrollment. Currently, UCSC Financial Aid does not package for Non-UC Study Abroad programs. If a student receives financial aid, their financial aid package goes with them on their program and is redesigned to meet their program costs. This means that a student may receive the same percentage of financial aid that they receive while attending UC Santa Cruz. Students can also request an estimate of how much financial aid they can expect to receive for a program before they apply. More information on requesting an estimate from a financial aid advisor can be found here

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Advising Resources

Below is a list of resources you may find helpful in advising students who express an interest in study abroad or have come to you for assistance in the study abroad process. Please feel free to print and make available any of these resources to your students or colleagues.

Study Abroad Fact Sheet for Advisors – A quick snapshot of study abroad academic features, affording study abroad, getting started to study abroad, and study abroad program types. We also provide information on how you can advise a student throughout the study abroad process.

Study Abroad Program Chart (Detailed) – Comparison charts that differentiate program types to help students select the type of study abroad program that best meets their needs.

Study Abroad Program Chart (SImple)- A simplified version or snapshot of the detailed program type comparison chart.

Affording Study Abroad – Information about the cost of participation, financial aid, and financial planning for study abroad, including scholarships.

Academic Planning – Academic information for each study abroad program type.

Identity Abroad and Away – Resources for students to consider how to navigate their unique identities abroad.

Budget Worksheets - Fillable worksheets for students to use, particular to each program type.

UCSC and UCEAP Comparison Cost Charts by Term -  Comparison charts to determine if a UCEAP program is less expensive or comparable in cost to the same term(s) at UCSC.

Most Affordable Programs – List of most affordable study abroad program types and programs. 

UCEAP Language Programs – Review this page to assist students in selecting a study abroad program that best fits their language learning goals.

How to Talk to Your Parents About Study Abroad – Resource for students looking for ways to share their interest in study abroad with their loved ones.

Study Abroad Images to Print/Share - Banners, Flyers, Social Media images and more are available on Google Drive. Please click on the link above to access these, or email to request the folder be shared with you individually.

For Additional Resources, please visit our Study Abroad Resources page.

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Department Survey 

In the effort to continue to provide students with consistent answers and streamline the advising process, we have designed a survey to collect departmental preferences for study abroad. In doing so, we hope to minimize unnecessary visits a student may make to your office, answer any questions you might have about study abroad on our campus, and provide additional opportunities for collaboration between your department and our division of Global Engagement. Additionally, the survey provides a space for you to request the following from our office:

  • Study Abroad training for advisors
  • Study Abroad training for faculty members
  • Information on how faculty can propose a short term summer faculty-led program
  • Featured programs that are matched to your academic discipline
  • Curriculum integration with featured programs that match academic needs
  • Student information session on study abroad

Department Specific Study Abroad Preferences Form

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Study Abroad Materials Request

We are happy to provide study abroad materials to your college or department. Please use the following form to order study abroad materials from Global Engagement anytime throughout the year. We will let you know if what you order is not available. 

Study Abroad Materials Request Form

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Academic Integration

Academic Integration (AI) is a collaboration between UCSC academic departments and Study Abroad to fully integrate study abroad into the college experience and academic degree requirements (major/minor). The goal is to make study abroad more accessible to UCSC students while at the same time ensure that study abroad supports a student’s academic progress and timely graduation. AI seeks to resolve obstacles to student participation by working with academic departments to develop academic advising tools that promote student participation in study abroad. UCSC Study Abroad is committed to working with academic departments, including but limited to the following:

  • Mapping study abroad by creating major advising pages that may include pre-approved courses
  • Department-specific workshops and outreach materials
  • Early academic advisement that provides 3 and 4-year academic planning guides that identify clear pathways for students to study abroad
  • Supporting department participation in the UCEAP Academic Integration Grant initiative
  • Increasing faculty engagement

If your department is interested in starting or continuing conversations related to AI and study abroad, please contact our Study Abroad Assistant Director, Chris Hanson.

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Data Request

Are you interested in study abroad participant information for your department or college? Participant data may include location, duration, courses taken, GPA, among others. We can create a custom report to assist with academic integration and other efforts to support the increase of study abroad participation. If you are interested in receiving data for your college or department, please contact Alice Michel, Study Abroad Director, with your request.

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