Faculty-Led Study Abroad Proposal

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Submit a Faculty-Led Study Abroad Proposal

Deadline for Summer 2021:  Jan. 6, 2020

UC Santa Cruz Faculty-Led Summer Study Abroad programs offer students international experience consisting of courses, excursions, and cultural activities. These programs are intended to foster relationships with institutions overseas and expand study abroad opportunities for UCSC students in a broad range of academic disciplines.

How to Submit a Proposal


Faculty and continuing lecturers are eligible to submit a faculty-led study abroad program proposal. A completed assessment form the sponsoring department chair will be required.

Why Submit a Proposal

Faculty-Led Study Abroad Programs offer students international experience with faculty while enrolled in UC Santa Cruz courses. Excursions and cultural activities are built into the program, leveraging the location to enhance learning. Class sizes are small (12-25 students) allowing for an intimate learning environment. Faculty can share their knowledge and interest of another country and culture, helping shape the student experience through meaningful engagement.

Proposal Workshops

Faculty and lecturers are encouraged to attend an upcoming Faculty-Led Program Proposal Workshop, co-facilitated by CIE and Study Abroad.

  • Monday, December 2, 2:30 – 4:00PM, Physical Sciences Building Room 205
  • Tuesday, December 10, 2:00 – 3:30PM, Classroom Unit Building, Room 101
  • Wednesday, December 11, 1:00 - 2:30PM, Classroom Unit Building, Room 101
  • Monday, December 16, 10:30AM – 12:00PM, Classroom Unit Building, Room 101 or via this Zoom Meeting

Proposal Review Process

Faculty-led program proposals will be reviewed by the Faculty Senate Committee on International Education (CIE) and UC Santa Cruz Study Abroad. If recommended for development by both CIE and Study Abroad, the course will need to undergo an accelerated CCI new course approval.

Before submitting a proposal, faculty should do the following:
  • Upload a proposed program itinerary (sample itinerary)
  • Upload course syllabus
  • Confirm support of their Department Chair (form letter available in SlugsAbroad)
  • Confirm the program location is not listed with a “Do Not Travel” red advisory on the Department of State Travel Warning List
  • Confirm the program is not a duplication of an existing UCSC or UCEAP program

Proposal review will occur in three steps:

CIE Review

  • CIE will review proposals to either “recommend” or “not recommend” that a proposal move forward to the final stage of the review process.
  • CIE will review proposals based on target demographics, academic quality, and feasibility.

Study Abroad Review

  • Study Abroad will conduct a final review of all proposals “recommended” by CIE. Study Abroad will review proposals based on affordability, marketability, sustainability, and risk management.
  • Study Abroad may request a meeting to resolve any questions they have about the proposal.
  • Pending course approval by the Committee on Courses of Instruction (CCI), “recommended” programs will be developed for summer 2020 implementation through a collaborative process between the faculty and Study Abroad.
  • Faculty will be notified of their proposal status by the end of March.

CCI Course Approval

  • The Committee on Courses of Instruction (CCI) will conduct an accelerated new course approval review for the summer-session course.
  • Consultation with CCI is recommended to determine if a new course approval or a course revision is required.



Frequently Asked Questions

Q: Can I propose a new course?
A: Yes. In fact, all faculty-led study abroad program courses must be approved as new courses through the Committee on Courses of Instruction (CCI). Faculty will be notified to move forward with a new course submission following faculty-led program proposal approval. Please see the Committee on Courses of Instruction (CCI) website for more information and guidance.

Q: Can I offer a course that my department already offers during the academic year as a study abroad course?
A: Yes. However, faculty will need to submit a course proposal to the Committee on Courses of Instruction to teach the course abroad. We encourage you to discuss how offering this course(s) in the summer may impact enrollments in the same course offered during the regular academic year.

Q: What criteria are used to review proposals?
A: CIE will review proposals for target demographic, academic quality, and feasibility. Study Abroad will review proposals for affordability, marketing and enrollment management, sustainability, as well as risk management. A full list of criteria can be found in the Faculty-Led Study Abroad Program Proposal Guide.

Q: Will teaching a study abroad course over the summer affect my teaching load during the academic year?
A: No. Summer Session courses are considered overload and are in addition to your regular teaching schedule.