UCEAP Academic Planning

Prague, Czech Republic

Academic Planning Form

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» Important Considerations

With careful planning, it may be possible to use coursework taken on UCEAP to satisfy major, minor and/or GE requirements. Although all UCEAP courses, grades, and units will automatically be added to your UC transcript, it is your responsibility to understand how your major(s), college and the UCSC Office of Admissions count courses from UCEAP. This form will assist with course planning to help ensure study abroad on UCEAP will fit into your overall academic plan at UCSC and keep you on track for graduation.


**NEW Academic Planning Form and process for 2020-2021 programs is underway. Check back in August**

UCEAP Academic Planning Form

Step 1:

Research course offerings for your UCEAP program at eap.ucop.edu. Under the “Courses &
Credit” tab on the Program Overview page for your UCEAP program, you will find the following:

  • General course and credit information for your program or host institution. Some UCEAP programs may have pre-determined or limited course lists while other programs may provide wider course options.
  • Link to the UCEAP Course Catalog to see a list of courses previously taken by UC students. This catalog is for reference only as it does not necessarily reflect the courses that will be offered while you are abroad.
  • Links to online catalogs or course listings at your host institution.
  • Link to the “Academic Information” section of the UCEAP Program Guide.


Step 2

Complete the student portion of the APF with your proposed UCEAP & UCSC coursework. Attach proposed course descriptions & syllabi, if available, for your academic advisors to review.

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Step 3:

Meet with your MAJOR ADVISOR(S) to discuss your proposed course selection. We recommend you speak with your major/minor advisor to determine how to have your UCEAP courses approved for your department and how to fit study abroad into your academic plan.

  • Your major, not UCSC Study Abroad, has final approval over which, if any, UCEAP courses may be used to satisfy major requirements.
  • You must meet with, and get signatures from, BOTH major advisors, even if you are proposed.
  • If you have a MINOR, meet with your minor advisor AFTER you meet with your major advisor.
  • You must meet with, and get a signature from, your minor advisor, even if you are proposed.
  • Double major and a minor – Attach an additional Page 3 for your Minor Advisor to sign
  • If you do not intend to take courses in your major(s)/minor abroad – You must still meet with and get signatures from, all of your major/minor advisors.
  • Undeclared – If you have not yet declared a major, complete the UCEAP Academic Planning Form as indicated above and request a signature from the undergraduate advisor of your intended major. You MUST declare a major prior to departure on UCEAP.

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Step 4:

Meet with your COLLEGE ADVISOR to discuss your proposed course selection and how it will integrate into your plan for completing your degree.

It may be possible to use UCEAP courses to satisfy GE requirements. For a course to count as a GE, it must be evaluated by the UCSC Office of Admissions unless it has already been pre-approved. The DC requirement MUST be taken at UCSC.

UCSC Campus Credit Abroad Database

All courses taken on UCEAP are guaranteed UC credit. To help your academic planning, this database allows you to search for the types of credit (major/minor, GEs, or electives) that UCSC students received. This database does not display all courses offered abroad. Some courses in the database may not be offered during your study abroad term, or they may have changed.

Major/Minor Requirements: There is no guarantee that major courses will meet the same requirement now or in the future. Please consult your advisors for academic planning and information about potential course approvals. 

Pre-Approved General Education Requirements These are UCEAP courses that have already been approved by the UCSC Office of Admissions for GE credit. A list of courses that have been pre-approved in the past is available ("term expiration" indicates the last term in which you can enroll in the UCEAP course abroad for the pre-approval to apply, if you plan to enroll in the course after the "term expiration" date you must follow the instructions below for Non Pre-Approved UCEAP Courses). In order to have GE credit applied to a pre-approved UCEAP course that you took abroad, you must submit a review of transfer credit online. You must wait until your UCEAP courses have been added to your UCSC transcript after your return from abroad to submit this form

Non-Pre-Approved UCEAP courses for General Education Requirements:

Prior to departure, you can request pre-approval by completing a proposed program evaluation through the Office of Admissions. Allow up to 6 weeks for your request to be reviewed – start early! If your academic plan relies on satisfying specific GEs while abroad, it is STRONGLY recommended you request pre-approval rather than assume your UCEAP courses will count toward your GEs. After you return from abroad and after your UCEAP courses have been added to your transcript, you can submit a review of transfer credit online to request your pre-approved GE be applied to your UCEAP course.

After your return, you can submit a review of transfer credit online to have your courses reviewed for GE credit. You must wait until your UCEAP courses have been added to your UCSC transcript after your return from abroad to submit this form.

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Step 5:

Upload the completed and signed document to SlugsAbroad as part of your application.

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Important Considerations

Repeating a Course on UCEAP - It is not possible to replace a grade earned abroad while on UCEAP by taking a similar class upon your return to UCSC. Similarly, it is not possible to get credit for a course on UCEAP that you have already taken at UCSC. Grades earned on UCEAP are final.

Senior Residency - The credit requirement for residence is applied differently to students participating on UCEAP. Students may satisfy the requirement in either of two ways:

  1. Complete 35 of final 45 credits at UCSC before participating on UCEAP
    --OR--
  2. Complete 35 of final 90 credits at UCSC with a minimum of 12 credits completed at UCSC after UCEAP participation.
Discuss senior residency with your College advisor.

Taking a Quarter Off - Students are required to be registered and enrolled every quarter prior to their UCEAP participation. If you need to take a quarter off after applying to UCEAP and before departure for UCEAP, you must complete the official UCSC Leave of Absence process through your college and submit the LOA Agreement in your SlugsAbroad application. Please see your UCSC Study Abroad advisor immediately to discuss your plans. 

Graduating on UCEAP - It may be possible to have your final quarter as a UCSC student be spent abroad on UCEAP, assuming you have met all of your degree requirements and fulfilled the senior residency requirement. Remember, however, that grades can take up to 4 months after the end of your UCEAP program to be posted to your UC transcript and you may not declare candidacy until your grades appear on either your MyEAP account or on your UCSC transcript . Although you do not need to return to UCSC to take courses, you should plan to delay your graduation by at least one quarter after the official end date of your UCEAP program. Your UCSC Study Abroad Advisor will provide additional instructions after you have been selected to UCEAP.

UCEAP During 5th Year - Students who find it challenging to participate in UCEAP during their regular four years at UCSC may consider spending part of or their entire 5th year abroad. This is generally acceptable provided you do not return to take courses at UCSC. You should consult with your college advisor immediately to confirm this is an option for you. Please note that Financial Aid limited in a 5th year.

UCEAP Courses and Grades - As a participant on UCEAP you will retain your UC student status abroad. All of your courses, grades, & units will be added to your UC transcript. Grades earned while on UCEAP will be calculated into your cumulative UCSC GPA and units will be added to your total UCSC units.
No more than 1/3 of your UCEAP total unit load may be taken pass/no pass. Be careful - any pass/no pass courses taken on UCEAP will be calculated into your 25% pass/no pass limit at UCSC. Students cannot take all of their UCEAP courses pass/no pass.

All students are automatically enrolled in a 15-unit placeholder course for each term they are abroad on UCEAP. The placeholder course will be replaced with your actual UCEAP courses, units and grades. However, grades can take up to 4 MONTHS after the official end date of your UCEAP program to be posted to your UCSC transcript. Be patient!

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