UCSC Global Exchange Academic Planning

Prague, Czech Republic

Courses and Grades

All courses taken on a UCSC Global Exchange programs are considered UC courses. Your grades will be calculated into your UC GPA and your units will be counted towards your total units toward graduation. 

Every program has different types of course offerings; some are limited to specific departments, while others allow you to select from a wide variety of courses offered by the host university. At the time of application, it is not always possible to tell exactly what courses will be offered the following academic year. You should use the current course listings on the host university website, to determine if this university has the appropriate offerings in any particular subject area. However, this does NOT mean that courses taken abroad will automatically count for major, minor, college or general education requirements unless they are already pre-articulated. You will be responsible for bringing back syllabi, tests, homework, etc. from abroad and filing a petition with the corresponding department or campus units. Only after the petition has passed will the class be counted towards your requirements. To better your chances of a successful petition, speak with your academic advisor from your department before applying to a program.

Department and College Approval Process

As part of your SlugsAbroad application, you must fill out an Academic Approval Form (AAF). The AAF is a tool to help you plan your academics before, during, and after study abroad. It will assist you in making sure you stay on track for a timely graduation and provide you an opportunity to discuss your overall academic plan at UCSC and abroad with your major/minor and College advisors.

STEPS 1 - 2: Academic Planning

Complete the academic planning section, making sure to comply with study abroad policies, such as major declaration and senior residency requirements (see Important Considerations). 

STEP 3: Department Approval

All of your major and minor advisor(s) must sign your AAF, even if you do not plan to request major/minor credit from courses abroad. 

If you want to fulfill major/minor credit while abroad, your department(s) determine what, if any, courses can be fulfilled. For more information, see How to Obtain Major or Minor Credit for Courses Taken on UCSC Exchange.

STEP 4: College Approval

Lastly, your College must sign the form. They will advise you on any outstanding College-related or time-to-degree requirements and ensure that you’re on target to declare your major on time.

STEP 5: Submit Form on SlugsAbroad

After this form is completed and signed by each of your Department Advisors and College, review their comments and conditions carefully. You are responsible for adhering to Department and College policies. If your academic plan changes, consult your Advisors. Scan this form into a single 3-page PDF and upload it to your SlugsAbroad application.

Note: For all UCSC Global Exchange Fall 2020 programs onward, we no longer accept the previous version of this form, formerly called the Academic Planning Form. All students are now required to complete the above Academic Approval Form.

Important Considerations

Repeating a Course on a UCSC Global Exchange - It is not possible to replace a grade earned abroad while on a UCSC Global Exchange by taking a similar class upon your return to UCSC. Similarly, it is not possible to get credit for a course on a UCSC Global Exchange that you have already taken at UCSC. Grades earned on a UCSC Global Exchange are final.

Undeclared Students - Students who have not declared their major at the time of their study abroad application must be able to declare before departure, unless the program is summer only. Undeclared students should demonstrate on the Department Approval Form a timely plan to complete courses required to declare their major in the “Before Study Abroad” academic planning section. 

Seniors Abroad - All senior standing students abroad must meet the UCSC Senior Residency requirement. Exchange students may satisfy the requirement in either of two ways:

  1. Complete 35 of final 45 credits at UCSC before participating on study abroad
  2. Complete 35 of final 90 credits at UCSC with a minimum of 10 credits completed at UCSC after study abroad participation.

Discuss senior residency with your College advisor.

Graduating on a UCSC Global Exchange - It may be possible to have your final quarter as a UCSC student be spent abroad on study abroad, assuming you have met all of your degree requirements and fulfilled the senior residency requirement. Remember, however, that grades can take up to 4 months after the end of your program to be posted to your UC transcript and you may not declare candidacy until the term after your program. Although you do not need to return to UCSC to take courses, you should plan to delay your graduation by at least one quarter after the official end date of your program. Your UCSC Study Abroad Advisor will provide additional instructions after you have been nominated to an Exchange program.

Study abroad on a UCSC Global Exchange During 5th Year - Students who find it challenging to participate in study abroad during their regular four years at UCSC may consider spending part of or their entire 5th year abroad. This is generally acceptable provided you do not return to take courses at UCSC. You should consult with both your college advisor to confirm this is an option for you and Financial Aid to see if aid may be available for a 5th year as Financial Aid can be limited during a 5th year.

UCSC Global Exchange Courses and Grades - As a participant on a UCSC Global Exchange, you will retain your UC student status abroad. All of your courses, grades, & units will be added to your UC transcript. Grades earned while on study abroad will be calculated into your cumulative UCSC GPA and units will be added to your total UCSC units.

All students are automatically enrolled in a 15-unit placeholder course for each term they are abroad on a UCSC Global Exchange. The placeholder course will be replaced with your actual Exchange courses, units and grades.

How to Obtain Major or Minor Credit

See the page above for steps on how to obtain major or minor credit.

How to Obtain General Education (GE) Credit

See the page above for steps on how to obtain General Education (GE) credit.